How can I improve the searchability of a SharePoint document library? #M365AMA

In this episode, the #M365AMA panel discusses the following community question:

“I have a question about a document library. A few months ago, I set up a document library at work for policy and governance documents. The default, public view is gallery that sorts by the document type (directives, guidebooks, instructions, etc.). Although it looks pretty good, I want to make it more usable by being able to quickly list the documents by their policy number (e.g., Directive 100, 101, 102, etc.). Any suggestions about how to set up the site that will still display the icons, but include a feature that is more user friendly and allow visitors to intuitively find the document they are seeking?”

Check out the discussion here:


Participating in this discussion were:

Some relevant notes/links shared by the team:

  • One idea: Add a column for policy number and add to the view and/or create a different view. You can even create a dedicated page with both views and/or connect the webparts with the filtered lookup.

Christian Buckley

Christian is a Microsoft Regional Director and M365 Apps & Services MVP, and an award-winning product marketer and technology evangelist, based in Silicon Slopes (Lehi), Utah. He is the Director of North American Partner Management for leading ISV Rencore (, leads content strategy for TekkiGurus, and is an advisor for both revealit.TV and WellnessWits. He hosts the monthly #CollabTalk TweetJam, the weekly #CollabTalk Podcast, and the Microsoft 365 Ask-Me-Anything (#M365AMA) series.